Terms of Service

Chess Squad Academy Terms and Conditions



General Terms

When making a payment via our website, you will be asked to provide some personal information, including:

  • Child’s name, class, date of birth, relevant medical conditions
  • Parent’s name, phone numbers, email address, postal address (if shipping is required)
  • Credit card information

This information is required by our administration staff to match your child’s enrolment to their payment, and also by the Commonwealth Bank to process your credit card.  When the payment has been approved, you will be sent a receipt by email.

Sydney Academy of Chess stores this personal information (excluding credit card details) on our secure database, for the purposes of keeping accurate records of enrolments and payments.  From time to time, you may receive promotional material by email, announcing upcoming chess events and competitions.  If you would like to be removed from the email distribution list, reply to the email with the word “Unsubscribe” in the body of the email.

Sydney Academy of Chess will not disclose any personal information to third parties, with the exception of relevant medical conditions, which we need to provide to our chess coaches and supervising staff, and also to doctors or ambulance officers in the case of emergency.  Also, we may require passing on contact details to the teacher or parent School Chess Coordinator, for the purpose of giving important information such as organising a parent roster, or changes in the class logistics.

Payment Terms

Payment for school chess classes, workshops, private lessons and tournaments is due in advance.  No refunds or credits are given for missed lessons at school, during the term.  If your child misses a lesson, you may ask for some class notes/puzzles to be given on the topic covered in class for that week.  No refunds/credits given for tournaments or workshops, unless we are notified at least 24 hours in advance. 
No free trial lessons are offered under any circumstances. Any one off lessons or trial classes must be paid for.
Sydney Academy of Chess reserves the right to cancel a child's enrolment due to continual poor behaviour, or non-payment of fees, or if the Terms of Service are broken.
If your payment if 28 days overdue, then a $10 late fee will be added to your amount owing.
For after school classes, parents must pick up their children promptly.  If you think that you will be running late to collect your child, please call the Sydney Academy of Chess office on (02) 9745 1170, to inform our staff.  A late pick up fee of $1 per minute will apply, if you are late to collect your child.
If you wish to apply for a refund for future terms already paid for, you may do so, however a 1.1% fee to cover the cost of processing the original payment will apply.  If you have paid for all 4 terms in advance, have received a free gift, and would like a refund, then the cost of the free gift plus postage fees along with the processing fee of 1.1% will be deducted from your refund total.
The chess coach needs to set up for the class upon arrival and supervise the children who are present. Please do not request that the coach goes elsewhere to collect your child and take them to the class. 
Parents are not permitted to sit in on lessons while classes are in progress. The reasoning for this is to avoid children being intimidated or distracted and to allow them to focus on the lesson. Other reasons include insurance issues and the need for every adult in our class environment to have a Working With Children Check so therefore it is SAC's blanket policy that no parent be present during classes.
On occasion, there will be clashes with pupil-free days, sports carnivals, swimming programs, excursions, and so on.  Please contact Sydney Academy of Chess if you believe that there such an event which will disrupt the chess program and is not listed on the enrolment form.  In this case, we will do our best to arrange a makeup lesson on another day.  We must be informed in advance for a makeup lesson to be arranged.
All Tournament Terms & Conditions
All entries will be listed on the Sydney Academy of Chess website, to show who is playing in the tournament. Any spelling errors will be corrected upon notification.

Photographs of the event may be taken and published on the Sydney Academy of Chess website. If parents do not wish their children to be photographed, or their child's name published on our website, we must be notified in writing before the start of the tournament.

To ensure a safe environment, parents and spectators need to respect the boundaries set by the organisers, and keep outside the playing area, which is for players and officials only.

Spectators and players need to switch their mobile phones to silent throughout the duration of the tournament. If a mobile phone rings, a spectator may be asked to leave the playing hall.

Tournament Rules of Play

The tournament will be played in a 'Swiss' format, with 6-8 rounds, depending on the time available. All players will play every round, and will be paired against others on the same score wherever possible, or a similar score. Players score 1 point for a win, 1/2 point for a draw, and 0 points for a loss. The winner of the tournament is the player with the highest overall score. 

The tournament will be played using chess clocks. The time control will be 15 minutes per player (20 minutes per player for the NSW Interschool Girls Teams Chess Challenge).  A demonstration for new players on how to use chess clocks will be made before the start of play. Once a player makes a move, they need to press the button on their side of the clock. This starts the opponent's time ticking. When a player reaches zero on the clock, they lose the game.

The 'touch move' move applies in all tournaments. A player must move the first piece that he/she touches, if it is legal to move that piece. If a player touches an opponent's piece, that piece must be captured if it is legal to do so. If a player makes a legal move with a piece and lets go of that piece, the move cannot be taken back.

When a player's king is in danger, this is called 'check'. That player must escape check immediately by either taking the opponent's piece, blocking the check, or running away with the king to a safe square.

If there is no way to escape from check, then that player is in 'checkmate' and the game is over.

A game is not won by taking the opponent's king. If a player makes an illegal move (a move against the rules of chess), then that move needs to be taken back, and a legal move played instead.

Players must stand at least one metre back from the table, when observing other games in progress.  No player is allowed to give advice to another player, while their game is in progress, including calling check, checkmate, and time (flagfall). This is cheating and penalties may apply (such as taking a point from a player's total score).

If a player has a question or a problem at any time, they should raise their hand, and an arbiter will come over to help out.

If players agree upon a result and shake hands, the result must stand and cannot be reversed. This means that is the player's responsibility to carefully make sure that a position is actually checkmate, if checkmate is announced by the opponent.

When a game is finished, the players should:

1) Shake hands
2) Set up the board correctly for the next round.
3) The winner needs to report the result at the results table. In case of a draw, both players should report the result.

Any decision made by the arbiter will be final.

If you require more information, please call the Sydney Academy of Chess office on (02) 9745 1170 or email info@sydneyacademyofchess.com.au